6212 Procurement Cards

The board authorizes the issuance of procurement cards to officers and staff for district purchases, acquisitions, and authorized travel. The superintendent or his/her designee is responsible for the authorization and control of the use of procurement card funds, subject to final board approval of payments.

 

Upon billing or no later than thirty (30) days of the billing date, the officer or staff member using a procurement card shall submit a fully itemized expense voucher including receipts or invoices supporting purchases. Any charges not properly identified on the expense voucher or not allowed following review by the auditing officer shall be paid by the official or staff member. Any official or staff member who has been issued a procurement card shall not use the card if any disallowed charges are outstanding.

 

Specific guidelines for the issuance and use of procurement cards are established by the business office in cooperation with the financial institution providing the service.

 

Legal References:

RCW 42.24.115 Municipal corporations and political subdivisions — Issuance of charge cards to officers and employees for travel expenses

RCW 43.09.2855 Local governments — Use of credit cards

 

Adoption Date: 12/9/08

Franklin Pierce Schools

Revised: 8/15/23

Classification: Priority