6240P Procedure - Food and Beverage Consumption

Ceremonies, Dedications, and Open Houses
Reasonable expenses associated with ceremonies and/or dedications are permitted, provided that the events have been authorized by the Board and serve a public purpose.
Meetings, Study Sessions, and Training Sessions
Food and nonalcoholic beverages may be served at district expense when a meeting, study session, training session, or hearing continues through normal mealtime hours and will facilitate the continuance of the session with minimum disruption. Expenses for food and beverages must be reasonable and serve a public purpose. Participants shall be restricted to officers, staff members, volunteers, or “quasi-employees” — non-compensated volunteers or advisory committee members who might otherwise be entitled to actual monetary payment. Snacks and nonalcoholic beverages of a nominal nature may be provided at meetings, study sessions, or training sessions when such occur during non-mealtime hours. Such events must be approved by the superintendent. All expenditures must be properly documented consistent with Board policy.
Individual Conferences
Reasonable expenses for food and nonalcoholic beverages are permitted when staff members are engaged in conferences or meetings with individuals or small groups who have an interest in the operation of the district.
Budgetary Approval
Expenditures incurred for food and beverages shall have prior authorization by the appropriate budget administrator.
Date: 12/9/08