5411 Staff Vacations

Regular full-time employees (12 months/year) shall accrue vacation and personal leave according to the following guidelines (unless an applicable collective bargaining agreement or individual employment contract provides otherwise).
 
  • Use of vacation days is subject to supervisor approval and vacation days cannot be used until they are earned. Employees taking more days off than vacation days earned shall have the excess days charged as leave without pay.
  • Vacation days may be accumulated from year to year to a maximum equal to two years of earned vacation (which shall be calculated once a year on the last working day of the contractual period).
  • Upon termination, an employee shall be paid for unused vacation days earned. However, payment for unused, earned vacation in excess of thirty (30) days will not be made. Upon retirement, employees may only cash out a total of thirty (30) days of vacation during their last two (2) years of employment prior to retirement.
All employee groups listed below, as well as unrepresented personnel who work less than 260-days per year, shall be provided two (2) days of personal leave each year. This personal leave is non-accumulative and not eligible for cash-out.
 
Superintendent, Deputy/Assistant Superintendent, and Executive Director
            Vacation: Vacation benefits are determined by contract.
 
Director, Assistant Director, Public Information Officer, and Supervisor
(July 1 to June 30 employees)
 
Vacation: Twenty-five (25) vacation days
          Extra Work Days:
  • Director, Asst. Director, Public Information Officer: Ten (10) extra work days
  • Supervisor: Seven (7) extra work days
Vacation days will be front loaded on July 1 of each year. The above administrators may submit a request to the payroll office to receive pay for a maximum of ten (10) additional days of pay for Director, Assistant Director, and Public Information Officer, and seven (7) additional days of pay for Supervisor, annually at the per diem rate of 1/223. The above administrators may submit a request to the payroll office to buy back a maximum of ten (10) vacation days annually at their per diem rate of 1/223. Such requests need to be received by the last work day of June.
 
Administrative Support Personnel (Confidential Exempt)
         (September 1 to August 31 employees)
 
Vacation days for Administrative Support Personnel (Confidential Exempt) twelve (12) month employees shall be based on the following schedule for completed years of continuous service:
 
                   Completed Years of Continuous Service                      Vacation Days
One (1) year .......................................................................... Twenty (20) days
Four (4) years......................................................................... Twenty-five (25) days
Twenty (20) years.................................................................. Thirty (30) days
 
Administrative support personnel may submit a request to the payroll office to buy back a maximum of seven (7) vacation days annually at their regular rate of pay. Such requests need to be received by the last work day of June.
 
Unrepresented Personnel – 260-day employees
(September 1 to August 31 employees)
 
Vacations for regular twelve (12) month employees shall be based on the following schedule for completed years of continuous service:
 
Completed Years of Continuous Service                      Vacation Days
One (1) year............................................................................ Ten (10) days
Four (4) years ........................................................................ Fifteen (15) days
Ten (10) years........................................................................ Twenty-three (23) days
 
 
 
Legal References:    
RCW 41.50.150       Retirement benefits based on excess compensation – Employer liable for extra retirement costs
WAC 415-108-510  (PERS) First-in-first-out
WAC 415-112-415   (TRS) Accounting method for determining when leave earned
AGO 1976 No. 10    Accumulation of sick leave while on leave
 
 
Adoption Date: 11/18/08
Franklin Pierce Schools
Revised: 10/12/10, 7/2/13; 1/13/15; 8/18/15, 9/11/18; 5/10/22
Classification: Optional