4000 Public Information Program

The district will strive to maintain effective two-way communication channels with the public. Such channels will enable the Board and staff to interpret the schools' performance and needs to the community and provide a means for citizens to express their needs and expectations to the Board and staff.
The superintendent will establish and maintain a communication process within the school system and between it and the community. Such a public information program will provide for a district annual report, news releases at appropriate times, news media coverage of district programs and events, and regular direct communication between individual schools and the patrons they serve. The public information program will also assist staff in improving their skill and understanding in communicating with the public.
Community opinion may be solicited through parent organizations, parent-teacher conferences, open houses, and other such events or activities which may bring staff and citizens together. At times, Board meetings may be scheduled at neighborhood schools. Survey instruments and/or questionnaires may be developed in order to gain a broad perspective of community opinion.
The Board is a nonpartisan public body, and as such will not endorse political candidates. Neither staff nor students will be asked to disseminate campaign materials from the schools, nor will any of the district's facilities or communications services be used to disseminate such material.
The superintendent will identify staff who have significant public information responsibilities and establish guidelines for their work. The guidelines will address such matters as authority for making releases and the nature and content of bulletins to parents.
Staff Communications with the Public
Staff share the responsibility for communicating and interpreting the district mission and its policies, programs, goals, and objectives to members of the community. Staff will perform their services and functions to the best of their ability and communicate with members of the community, parents, students, and other staff in a sincere, courteous, and considerate manner. Staff will strive to develop and maintain cooperative school-community relations and to achieve the understanding and mutual respect that are essential to the success of the district.
Confidential information about students or other staff will be released only as permitted by statute, the Family Education Rights and Privacy Act (FERPA), and district policies and procedures.
Collection Of Disciplinary Data
The district will collect data on student disciplinary actions taken in each school, and the information will be available to the public on request. This information may not be personally identifiable, and will not include a student’s name, address, or social security number.
District Annual Report
An annual report addressing the activities of the school district and the administration's recommendations for improvement of student learning and district operations will be prepared by the superintendent and presented to the Board as soon as possible after the close of each school year.
Legal References:
RCW  28A.150.230 Basic Education Act of 1977 — District school directors as accountable for proper operation of district — Scope — Responsibilities
20 U.S.C. § 1232g Family Education Rights and Privacy Act
CFR 45, Part 99 Family Education Rights and Privacy Act Regulations
Adoption Date: 10/14/08
Franklin Pierce Schools
Revised: 2/14/12
Classification: Priority